01
HR Outsourcing · Employee Lifecycle
HR Outsourcing
Your HR function, fully managed
From onboarding to exit, our expert HR team manages every touchpoint — so you focus on growing the business.
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HR Outsourcing · Payroll · Statutory Compliance · India & Middle East
Expert HR & Payroll.
Full Compliance.
Zero Penalties.
HR Outsourcing · Payroll Processing · PF ESI TDS Compliance · Waldo HR · India & Middle East
HRPayComply delivers end-to-end HR outsourcing, payroll management, and statutory compliance for businesses across India and the Middle East — backed by Waldo HR, our cloud HR platform. Your team gets paid on time. Your filings never miss a deadline. You face zero penalties.
100K+
Payslips Processed
5,000+
Employees Managed
Zero
Client Penalties — ever
Payslips processed
100K+
Accurate payroll, every month
Zero salary errors
Zero salary errors
On time, every month
Our compliance record
Zero Penalties
paid by any client
in 5+ years of operations
in 5+ years of operations
Guaranteed
Flagship Product
Waldo HR
Platform
Platform
Cloud HR platform built for
India & Middle East — web and mobile
India & Middle East — web and mobile
Payroll
Attendance
GPS Tracking
Travel & Claims
Shifts
+ 9 more
14+
Modules
Where we operate
India
All states · PF · ESI · TDS · PT · LWF
+ Middle East
UAE · Oman · Qatar · Saudi Arabia
Since 2020
Statutory filings
500+
PF · ESI · TDS · PT
Not one missed
Not one missed
Zero missed deadlines
The Destination We Deliver
We don't sell payroll software.
We sell peace of mind.
Businesses don't buy features — they buy outcomes. Here is what life looks like after HRPayComply.
No More Payroll Stress
Salaries hit on time, every month, without errors. Your finance team stops firefighting and starts planning. Employees trust their payslips.
Zero Compliance Penalties
PF, ESI, TDS, Professional Tax — all filed on time, every time. No government notices. No audits. No penalties.
Complete Workforce Visibility
Know exactly where your team is, what HR is costing you, and what compliance looks like — in real time, one dashboard.
PF & UAN Issues Resolved
Transfer rejections, Aadhaar mismatches, UAN access problems — we handle the EPFO coordination and follow-up that most HR teams dread.
Happier Employees
Self-service payslips, leave on mobile, transparent HR records, faster claim processing. Employees feel taken care of — and they stay.
Hours Back Every Month
Payroll that took three days now runs in hours. Compliance chases become automated alerts. Your HR team works on people, not spreadsheets.
Client Confidence
Trusted by businesses
across India & the Middle East.
Real experience across HRMS implementation, payroll processing, statutory compliance and HR operations — since 2020.
Industries We Serve
01
Trading Companies
High employee churn, variable commissions, multi-location operations — we handle the payroll complexity and compliance so your trading business stays lean and audit-ready.
02
Manufacturing
Shift workers, contract labour, Factories Act compliance, overtime calculations — our manufacturing HR expertise keeps your plant compliant across every state.
03
IT & Software
Remote teams, flexible structures, and IT-specific compliance — we manage payroll and HR for India's tech sector with the precision your auditors expect.
04
CFO & Consulting Firms
Accounting, CFO advisory, and professional services firms trust us to manage their own HR and payroll — freeing their team to focus entirely on client work.
05
Freight & Logistics
Field staff, drivers, port workers across multiple locations — GPS attendance, shift-based payroll, and statutory compliance for logistics operations of any size.
06
Engineering & Controls
Project-based teams, site workers, and technical staff across multiple locations — we handle the HR, payroll, and compliance complexity so your engineers can focus on delivery.
07
Middle East Operations
Indian businesses expanding to UAE, Saudi Arabia, Qatar and beyond — Waldo HR and compliance support for cross-border workforces managing Indian and GCC employees together.
What We Do
Services built around
your workforce needs.
Expert managed services and purpose-built software — delivered together for the best outcome, or separately to fit what you need. Every service backed by our team, powered by Waldo HR.
02
Payroll Processing · Statutory Deductions
Payroll Processing
Accurate payroll, zero delays
Monthly payroll with every statutory deduction correct, every payslip delivered, every reconciliation clean.
Get started →
03
Statutory Compliance · PF · ESI · TDS
Statutory Compliance
Never miss a filing again
PF, ESI, TDS, PT — all tracked and filed on time. Including PF transfer rejections and UAN resolution.
See case studies →
04
Waldo HR · 14 Modules · India & Middle East
Waldo HR
One platform for your workforce
Cloud HR platform — 14 modules, web and mobile, built for India and the Middle East. Standalone or bundled.
Explore Waldo HR →
05
Compliance Training · POSH · Labour Law
Compliance Training
Your team, regulation-ready
POSH, labour law, payroll compliance workshops — custom-built for your industry and headcount.
Book a session →
06
HR Consulting · Policy · Org Design
HR Consulting
Strategy, not just operations
HR policy design, org advisory, compensation benchmarking and HR audits — with the depth of an in-house leadership team.
Get started →
07
Staffing Solutions · Contract · Permanent · Flexi
Staffing & Talent Solutions
Right talent. Right model. Right now.
Contract, permanent, and flexi staffing across IT, manufacturing, and HR functions — on your rolls or ours. Remote, hybrid, onsite, or offsite across India.
Discuss your requirement →Waldo HR — Our Flagship Platform
From spreadsheets
to complete workforce
visibility.
Waldo HR is a cloud-based HRMS built for Indian and Middle East businesses — managing the complete employee lifecycle, payroll, attendance, leave, and compliance in one unified platform. Web and mobile. Implement in weeks.
Cloud HRMS India
Payroll Software India
HR Software Middle East
Attendance Management System
Employee Self-Service Portal
GPS Field Attendance
HRMS Chennai
Leave Management Software
Waldo HR Platform
14+ Modules
Employee Records
Attendance & Leave
Payroll
Shift & Roster
GPS Tracking
Performance
Self-Service
Loan & Earnings
Documents
Exit Management
Reports
Travel & Claims
AI Agents
Integrations
Web
Browser
iOS
App Store
Android
Play Store
India + ME
Coverage
14+ Modules · Complete HR Lifecycle · India & Middle East
Employee Master & Onboarding
- Digital onboarding workflow & checklists
- Employee profile & document collection
- Payscale automation & grade mapping
- Department, role & reporting structure
- Quick master creation for bulk hiring
Attendance & Leave Management
- Biometric, mobile & GPS-based marking
- Leave requests, approvals & balance
- Holiday calendar & comp-off management
- Bulk & HR-initiated regularisation
- Approval timeline & audit trail
Payroll Management
- Automated payroll with statutory compliance
- Formula configurator for custom pay structures
- Payslip generation & bulk email
- Variance analysis & payroll reversal
- Salary hold, loan scheme & gratuity
Shift & Roster Management
- Shift configuration & scheduling
- Rotating roster & weekly off management
- Night-duty & overtime rules
- Shift roster calendar view
- Department-level roster assignment
GPS Field Tracking
- Real-time location-based attendance
- Field staff journey & route monitoring
- Geo-fence attendance alerts
- Live geo tracker on HR dashboard
- Field visit logs & reporting
Performance & Appraisal
- Goal setting & OKR tracking
- KRA/KPI management framework
- Appraisal cycle & review workflows
- 360° feedback & rating engine
- Increment & promotion processing
Employee Self-Service
- Payslip access & download on mobile
- Leave requests & claim submissions
- Loan request & allowance requests
- Document request & org documents
- Timesheet & memo issuance
Loan & Ad Hoc Earnings
- Salary advances & loan management
- EMI deductions & tracking
- Ad hoc earnings & deductions
- Flexi basket CTC structuring
- Real-time tax preview
Document Management
- Centralised employee document storage
- Expiry alerts & renewal tracking
- Organisation document library
- Secure role-based access controls
- Digital document request workflows
Separation & Exit Management
- Employee separation & resignation workflows
- No-due clearance & approvals
- Full & final settlement processing
- End-of-service gratuity calculation
- Exit interview & feedback capture
Reports & Analytics
- Dynamic report builder with custom filters
- Payroll & compliance reports
- Absenteeism & attendance analytics
- Role-based dashboard & menu search
- Graphical leave & headcount views
Travel & Claims
- Business travel approvals
- Expense claims & reimbursements
- Approval workflows & reporting
Coming Soon
AI Agents
- HR process automation
- Smart recommendations & insights
- Conversational HR assistant
Integrations
- Accounting software connectivity
- Biometric device integration
- API access for custom workflows
14+
HR Modules
100K+
Payslips Processed
Web+App
iOS & Android
India+ME
All Statutory Laws
Our Track Record
The numbers speak.
No fluff. Just results.
5,000+
Employees Managed
across India & the Middle East
across India & the Middle East
100K+
Payslips Processed
with 99.9% accuracy
with 99.9% accuracy
500+
Compliance Filings
never missed a deadline
never missed a deadline
Zero
Client Penalties
in 5+ years of operations
in 5+ years of operations
Case Studies
Real clients. Real challenges.
Real results.
From full HR digitalization to complex EPFO resolutions — here is how we have solved problems that most HR teams cannot handle on their own.
Manufacturing — Process Engineering
End-to-End HR & Payroll Digitalization
A process engineering company with a fully manual HR environment and multiple open compliance gaps
100%
Payroll Automated
Zero
Manual Attendance
8+
Compliance Gaps Closed
Challenges We Walked Into
Payroll run entirely through spreadsheets — error-prone with no audit trail
Attendance consolidated manually, no real-time workforce visibility
Overtime calculations done by hand, creating frequent disputes
Factory compliance backlogs — medical, pressure vessel, and statutory records all unaddressed
What We Delivered
Deployed Waldo HRMS — payroll, leave, onboarding, and overtime fully automated
Integrated biometric devices via API — attendance flows directly into payroll in real time
Wage structures aligned with Minimum Wages provisions
All factory compliance backlogs cleared including Building Revised Plan Approval
Manufacturing — Metal Fabrications
Attendance Automation & Workforce Digitization
A metal fabrications manufacturer where manual attendance records were causing salary disputes and productivity loss
Face
Recognition Live
Zero
Salary Disputes
100%
Data Centralized
Challenges We Walked Into
Manual attendance registers causing frequent employee salary disputes
Employee records scattered across files and formats — no single source of truth
No standardized offer letters, appointment documents, or salary annexure formats
Employees taking unplanned leave to visit PF offices — measurable productivity loss
What We Delivered
Face-recognition biometric system deployed — automated attendance capture and validation
All employee records collected, verified, and consolidated into a centralized master database
Standardized offer letter, appointment letter, and salary annexure templates created
Centralized PF support desk established — employees no longer need to visit PF offices
Freight Forwarding & Logistics
Full HR Operations Outsourcing
A freight forwarding company needing complete HR lifecycle management — payroll, compliance, and employee case resolution
100%
PF & ESI On Time
Zero
Compliance Delays
Full
Lifecycle Managed
Challenges We Walked Into
No structured HR operations framework — payroll, compliance, and employee data all managed ad hoc
PF and ESI registrations, challans, and return filings not being handled systematically
HRMS in place but not being used effectively for data accuracy or reporting
Employee queries and grievances going unresolved — no dedicated HR support channel
What We Delivered
End-to-end HR operations managed — onboarding, documentation, exits, and payroll monthly
PF and ESI fully administered — registrations, KYC, challans, and return filings on time every month
HRMS configured and actively maintained as the central employee data repository
Dedicated employee grievance channel established — resolution turnaround significantly improved
Information Technology
Recruitment Delivery & HR Operations Support
An IT company needing structured recruitment execution and full HR administration support running simultaneously
80
Profiles Sourced
100%
Offer Acceptance
7/7
Hired & Onboarded
Challenges We Walked Into
No structured recruitment pipeline — sourcing, screening, and tracking all manual
Timesheet validation, leave tracking, and appraisal management consuming internal HR bandwidth
Insurance enrolment, payroll data prep, and finance approvals uncoordinated
Employee records not digitized — documentation and onboarding handled inconsistently
What We Delivered
Sourced and screened 80 profiles, shortlisted 32, hired all 7 — 100% offer acceptance rate
Timesheets, leave tracking, appraisals, and confirmations managed end-to-end
Insurance enrolments, payroll data preparation, and finance coordination handled seamlessly
Employee records digitized — onboarding, documentation, and compliance all standardized
Engineering — Oil & Gas
HR Services on Client's Existing HRMS
An oil and gas engineering firm with an HRMS in place but lacking the internal expertise to operate it effectively
Zero
Migration Disruption
Full
Ops Continuity
Any
System, Our Team
The Core Challenge
The client had invested in a market HRMS and was not willing to migrate — migration risk and data continuity were non-negotiable concerns
Internal team lacked the proficiency to configure, operate, and maintain the system correctly
HR processes were inconsistently recorded, approvals were delayed, and payroll inputs were unreliable
What We Delivered
Our team learned and mastered the client's existing HRMS — without asking them to change a thing
All HR operations run within their own system — payroll, attendance, leave, and employee records
Processes fine-tuned to fit the system's workflow — nothing forced, everything adapted
Smooth, uninterrupted HR operations from day one — zero migration, zero downtime
Digital Solutions & Trading
Multi-Company, Multi-Continent Workforce on One Platform
A digital solutions group operating across multiple companies and continents — unable to find a single vendor that could manage all entities under one roof
1
URL, All Companies
Multi
Continent Coverage
Zero
Duplicate Billing
The Core Challenge
Multiple companies operating across different continents — each needing separate HR setups, payroll structures, and compliance rules
Every vendor in the market quoted separately for each company — costs were multiplying unsustainably
HR manager had to log into different systems and URLs for each entity — operational overhead was unacceptable
No single platform in the market offered true multi-company management within one installation
What We Delivered
Waldo HR's single-tenant, multi-company architecture solved the problem — one installation, all entities
Each company configured with its own payroll structure, compliance rules, and employee setup — completely independent within one platform
One single URL, one login — HR manager manages all companies across all continents from a single screen
No separate billing per entity — a capability no other vendor in their search could offer
PF & EPS Transfer
✓ Resolved
Contribution & Service Overlap
PF Transfer Rejected Due to Duplicate Service Records Across Member IDs
Contributions were erroneously remitted to a previously closed Member ID, creating overlapping service records. EPFO rejected the transfer — the employee could neither transfer nor withdraw their PF balance.
How We Resolved It
1
Mapped full contribution history across all Member IDs to isolate the overlap period2
Prepared Joint Declaration and Form 3A with employer records from both establishments3
Coordinated with present and previous employers and liaised with EPFO across multiple approval levels4
Transfer resubmitted after record correction — successfully processedKey LearningValidate the employee's active UAN and Member ID before remitting contributions. A single remittance to a closed account can block years of PF benefits.
International Worker
✓ Clarified
Contribution Variance — IW Classification
PF Transfer Stalled After International Worker Reclassification
From 2017, the employee was reclassified as an International Worker — requiring contributions on full eligible salary. EPFO flagged a sharp increase in amounts during transfer scrutiny and placed the claim under objection.
How We Resolved It
1
Reviewed historical records and confirmed the exact reclassification date2
Drafted a detailed explanatory note on contribution methodology change3
Submitted Form 3A, IW classification evidence, and employer certification4
EPFO accepted the clarification — transfer processed successfullyKey LearningInternational Worker status must be documented at onboarding — failing to do so can freeze PF benefits years later when the employee exits.
UAN & Aadhaar KYC
✓ Restored
UAN Access — Aadhaar Data Mismatch
Employee Locked Out of UAN Portal Due to EPFO Profile Discrepancy
Personal details in EPFO records didn't match Aadhaar data — a registration error that caused Aadhaar authentication to fail completely, blocking KYC, PF claims, and all UAN portal services.
How We Resolved It
1
Cross-verified EPFO profile against Aadhaar records — identified all mismatched fields2
Prepared Joint Declaration with correct details and submitted identity documents3
Followed up with EPFO until profile correction was approved4
Completed Aadhaar seeding and KYC — full UAN access restoredKey LearningAccurate verification of employee details at EPF registration prevents authentication failures that can deny employees access to their own retirement savings.
PF Death Claim
✓ Settled
Death Claim — Documentation & Attendance Rectification
PF Death Claim Delayed by Attendance Mismatches and Incomplete Records
Following an employee's demise, the family initiated the PF death claim — but attendance discrepancies between manual registers, payroll records, and annual statements, combined with delays from external authorities, prevented submission.
How We Resolved It
1
Reconciled attendance data across all three records — manual register, payroll, and annual statement2
Coordinated directly with the family to collect pending statutory documents3
Rectified discrepancies with internal approvals and submitted supporting evidence4
Compiled full claim documentation per EPFO requirements — submitted without further objectionKey LearningAccurate, synchronized attendance records across all systems are critical — discrepancies become most damaging precisely when a family is most vulnerable.
How It Works
Up and running in four steps.
Most clients run their first payroll with us in the same month they sign up. We handle everything.
01
Assessment
We audit your current HR, payroll, and compliance setup — identifying risks and gaps before we propose anything.
02
Process Setup
Custom payroll structure, compliance calendar, Waldo HR configuration, and team onboarding — all handled by us.
03
Data Validation
Employee data, historical payroll, PF records — verified and cleaned before we run a single payroll cycle.
04
Ongoing Operations
Monthly payroll, compliance filings, dashboards, and dedicated support. You have visibility — we have accountability.
Client Stories
Trusted by businesses across India & UAE
Solid Solutions
★★★★★
"We have been using their system for almost two years now and it has been very useful in streamlining our operations. They have a very good support team as well."
TOYO MODEC
★★★★★
"Their team has understood our processes and systems extremely well. As a result, our monthly HR and payroll operations run smoothly. They go the extra mile to support their clients whenever required."
FVC
★★★★★
"We have been using WaldoHR for several years, and it has helped streamline our HR operations significantly. Our employees actively use the mobile application for attendance, leave requests, approvals, and other day-to-day HR activities."
ISF Industries
★★★★★
"The attendance and payroll automation implemented by their team has significantly reduced manual effort. Real-time biometric integration and automated payroll processing have improved both accuracy and efficiency."
iSpeed Freight
★★★★★
"They have been handling our complete HR, payroll and compliance operations for nearly four years. This has allowed us to focus on our core business while ensuring that our employees are supported effectively and all HR processes are managed professionally."
Quadrobay
★★★★★
"Managing HR, payroll, and compliance through a single partner has made our operations much more efficient. WaldoHR provides the visibility we need, while their service team ensures that payroll and compliance activities are handled smoothly every month."
Insights & Resources
Stay ahead of every regulation.
Practical guidance on payroll law, statutory compliance, HR best practices, and UAE workforce management — from our compliance team.
PF & EPFO
EPFO Member Portal 2.0: What the 2025-26 Upgrades Mean for Employers
EPFO's new unified member portal has changed how employers file ECR, handle KYC updates, and manage PF transfers. Here's what you need to know.
Labour Law
India's Labour Codes: Implementation Status & What Employers Must Do Now
Four Labour Codes are in various stages of state-level adoption. We break down which states have notified rules and what payroll teams must prepare for.
Minimum Wages
Minimum Wages Revision 2026: State-wise Update for Employers
Tamil Nadu, Maharashtra, Karnataka and other key states have revised minimum wages for 2025-26. Check if your wage structures are still compliant.
ESI Compliance
ESIC Coverage Expansion 2026: New Sectors & Wage Ceiling Update
ESIC has expanded applicability to new industries and revised contribution thresholds. Find out if your employees are now covered — and what changes.
TDS & Income Tax
New Tax Regime Default 2026: Payroll TDS Implications for Employers
With the new tax regime now the default for employees who don't opt out, payroll teams must update TDS computation. We explain what changed and how to comply.
HR Outsourcing
HR Outsourcing in 2026: Why More Indian SMEs Are Making the Switch
With compliance complexity rising and talent costs increasing, outsourced HR is no longer just for large companies. We look at what's driving the shift in 2026.
PF Compliance
PF Compliance Guide for Employers: UAN, ECR Filing & Member Data Accuracy
Understand UAN, ECR filing, contribution records and PF transfer readiness for Indian employers.
UAE Payroll
UAE Payroll & End of Service Benefits: What Employers Need to Know
WPS payroll registration, labour contract requirements and end-of-service gratuity for UAE employers managing Indian workforces.
HR Outsourcing
Why Businesses Outsource Payroll: Accuracy, Compliance & Cost Savings
How payroll outsourcing reduces administrative effort, improves accuracy and strengthens compliance for growing businesses.
Engagement Models
Flexible pricing. Always enquiry-based.
Pricing depends on employee strength, services required, compliance scope, and Waldo HR modules. Every proposal is tailored — no surprises, no hidden fees.
Tier 1
Payroll Processing
For businesses that need accurate monthly payroll and reports — handled end-to-end.
✓Salary computation & structures
✓Payslips and payroll registers
✓Payroll reconciliation
✓Monthly payroll reports
✓Statutory deductions handled
Optional Add-on
Waldo HR — cloud HRMS, 14 modules, GPS attendance, self-service
Add Waldo HR to automate what we manage for you
Most Popular
Tier 2
Payroll + Compliance
For businesses that want payroll accuracy and full statutory compliance support together.
✓All Payroll Processing features
✓PF, ESI, PT, TDS support
✓Compliance calendar management
✓Audit-ready statutory records
✓PF transfer & UAN support
✓Labour law advisory
Optional Add-on
Waldo HR — cloud HRMS, 14 modules, GPS attendance, self-service
Add Waldo HR to automate what we manage for you
Tier 3
Waldo HR Platform
For organisations that need cloud HR technology with implementation and ongoing support.
✓Core HR & employee self-service
✓Attendance, leave & GPS tracking
✓Payroll modules
✓Reports & dashboards
✓Implementation & training
✓Ongoing support
Get Started Today
Ready to stop worrying about
payroll and compliance?
Book a free consultation. We will review your setup and propose a solution — no obligation, no hard sell, just honest advice.
Contact Us
Let's solve your HR challenges together.
We respond within one business day.
Phone
+91 73584 05050Chennai Office
2nd Floor, RR Tower I,
Thiru Vi Ka Industrial Estate,
SIDCO Industrial Estate,
Guindy, Chennai — 600032
Want to see Waldo HR live?
Get a Free Consultation
Share your requirement and our team will reply with a tailored proposal within one business day.
Book a Waldo HR Demo
See Waldo HR live — a personalised walkthrough tailored to your business needs.
FAQ
Questions, answered honestly.
HRPayComply provides HR outsourcing, payroll processing, PF ESI TDS PT statutory compliance, compliance training, Waldo HR cloud HRMS, and HR consulting — for businesses in India and Middle East. We support businesses across industries of all sizes, including trading, manufacturing, logistics, engineering, technology, consulting, and professional services.
Yes. We support salary computation, payslip generation, payroll reconciliation, full & final settlement, bonus, gratuity, and payroll reports — with full statutory compliance built into every cycle.
We cover PF, ESI, Professional Tax, Labour Welfare Fund, TDS, labour law compliance, Shops & Establishments Act, Gratuity Act, Maternity Benefit Act, and Contract Labour compliance — across all Indian states.
Yes. We support PF transfer rejections, UAN access issues, Aadhaar mismatch, KYC completion and EPFO coordination. This is one of our most in-demand services
Waldo HR is our flagship cloud HR platform with 14 modules covering onboarding, payroll, attendance, GPS tracking, performance appraisal, document management and employee self-service. Across all modules. Available standalone or bundled with our managed HR services.
Yes. We support Middle East(UAE, Oman, Saudi Arabia, Qatar) clients for Waldo HR HRMS implementation and payroll processing requirements. We serve both Indian businesses expanding to the Gulf and Middle East companies with Indian workforces.
Pricing is always enquiry-based — customised to your headcount, services or modules, and geography. No fixed packages, no hidden fees. Contact us and we will provide a transparent proposal within 24 hours.